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Open Positions - Professional Staff

Baker Donelson understands the invaluable role staff members play in the success of our Firm and serving our clients, so we look for the best and brightest. Our employees enjoy generous benefits, competitive pay and a diverse working environment.

 

Commercial Real Estate Paralegal - Nashville

Baker, Donelson, Bearman, Caldwell, & Berkowitz, P.C. has an immediate opening for an experienced Commercial Real Estate Paralegal in its Nashville, TN office.  All candidates must have either a Bachelor's Degree and/or a paralegal certificate from an ABA approved paralegal program, and five years of prior commercial real estate experience. Residential closing and title insurance experience will be considered.

Some responsibilities include the following:

Review definitive transaction agreements for acquisitions, sales, loans, leases and organizational documents and resolutions and other matters; prepare critical dates memo and closing checklist; arrange due diligence such as title, survey orders and environmental reports; prepare title insurance commitments and pro forma title policies; draft closing documents and settlement statements under attorney supervision; review title findings and surveys to evaluate title and survey issues and coordinate curative steps; draft legal descriptions; arrange UCC/litigation/lien searches; review environmental reports and advise as to pertinent deficiencies or other matters; coordinate delivery of final title/survey products for closing; finalize closing documents for execution; coordinate escrow closings; prepare forms to disburse settlement; E-file closing documents or prepare and send hard copy recording package to governmental filing locations; prepare and file UCC documentation; be proactive with post-closing and post-closing tasks (obtain payoff letters, satisfaction of prior loans, confirm receipt of recorded closing documents, coordinate preparation or receipt of title policies, prepare e-closing binders); and constantly communicate with all parties involved in a transaction (seller and its counsel, purchaser and its counsel, lender and its counsel, brokers, title agent, surveyor). Experience with probate and trust matters regarding real estate deed preparation considered a plus but not mandatory.

Candidates should possess strong organizational, interpersonal, and communication (oral and written) skills. All applicants should have an aptitude for detail and multi-tasking; the ability to work efficiently, and to work under pressure with or without direct supervision. Each candidate must be able to handle multiple projects at the same time for different attorneys and be familiar with computerized databases and on-line real estate services.

Must provide minimum authorization to work in the United States. Please click here to apply.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, gender identity, marital status, religion, sex, age, national origin, genetic information, physical or mental disability or veteran status.


We appreciate your interest in the position. Please note that after our hiring committee has considered all candidates for this position, we will reach out only to those who will be moving on to the next step in our recruiting process. Accordingly, we appreciate your understanding that we will only contact you if further action is necessary.

Corporate / Transactional Paralegal  - Chattanooga, Memphis, Nashville, Knoxville and Birmingham

Baker, Donelson, Bearman, Caldwell, & Berkowitz, P.C. has an immediate opening for an experienced Corporate / Transactional Paralegal in any of the following locations: Chattanooga, Knoxville, Memphis, Nashville or Birmingham.  All candidates must have either a Bachelor's Degree and/or a paralegal certificate from an ABA approved paralegal program, and five years of prior corporate experience. 

Some responsibilities include the following:  Renew and maintain corporate entities, draft, file and manage various business entity documents for corporations, LLCs and partnerships with state agencies, arrange UCC/litigation/lien searches, prepare and file UCC documentation, assist upkeep of corporate minute books, assist with due diligence, ­­­­­­and generally assist transactional matters for busy seniors housing and long term care practice. 

Candidates should possess strong organizational, interpersonal, and communication (oral and written) skills. All applicants should have an aptitude for detail and multi-tasking; the ability to work efficiently, and to work under pressure with or without direct supervision. Each candidate must be able to handle multiple projects at the same time for different attorneys.  Candidates must be flexible, have regular attendance, subject to firm COVID-19 protocol, and be willing to work overtime if necessary.

Resumes will only be accepted for position posted. Must provide minimum authorization to work in the United States. Please click here to apply.

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity and marital status.

Legal Process Engineer - Any Office Location

Baker, Donelson, Bearman, Caldwell, & Berkowitz PC has an immediate opening for a Legal Process Engineer at any office location. The Legal Process Engineer (LPE) will serve as a  liaison to Departments and their associated Practice Groups ( PGs). The LPE will coordinate all projects within the Client Solutions Group (CSG), and will serve as the primary coordinator of projects supported by other CSG teams. 

The LPE must assist practice areas, attorneys, and legal teams interested in implementation of the Firm’s suite of process and technology solutions within the Firm's best practices guidelines. The LPE must also interact with various groups and committees within the Firm to gather and distribute information to assist in the betterment of any and all process and technology tools and to promote and support innovation within the Firm. The LPE will be concerned with the consultation, improvement, development, marketing, and training regarding Legal Project Management  (LPM) and BakerManage, venture funds, innovation projects, process improvement, knowledge management, budget development and pricing proposals, technology solutions and research tools, as well as any Firm adopted project management implementations. 

Many of the following duties require the LPE to act independently and proactively and also involve a strategic plan for continued involvement within PGs.  This requires excellent time management skills, self-motivation, and significant organization to maintain this level of proactive involvement while at the same time managing the active attorney and PGs requests, some of which involve urgent deadlines and may require both the support of and coordination with other departments and team members.

The Legal Process Engineer will:

Project Management Consulting

  • Develop expertise in Legal Project Management (LPM) and the Firm’s proprietary LPM model, BakerManage, as well as design and implement collaboration / case management systems using the Firm’s approved technologies such as MS365, SharePoint, HighQ and other case management solutions. .
  • Identify opportunities to integrate CSG tools such as Kira, Contract Express, Foundation, Drafting Assistant, and PLC within the Department and its Practice Groups and coordinate on projects utilizing these tools.
  • If utilized by the Department, assist with the implementation and management of practice technologies such as Immigration Tracker (Advocacy), Clarivate (Business), Simply Agree (Business), and CPI (Business).
  • Work with clients and legal teams to develop statements of work for legal engagements, stakeholder analysis, and task and activity lists or legal work breakdown structures.
  • Work with attorneys and PGs to develop and support innovative solutions and to help them set and achieve their innovative and strategic goals.
  • Work to identify technology solutions and provide support of these technologies to the attorneys and PGs within the Departments.
  • Assist, identify, and develop innovation strategies with the PGs and Centers of Excellence to assist with the implementation of their innovation goals and process improvement initiatives.
  • Work with attorneys and PGs including department operations directors to develop and support the Firm’s venture fund projects.
  • Conduct periodic reporting with department operations directors to provide updates on their department projects.
  • Coordinate expanded data capture for specific projects and data analysis requests, assist with report development, manage, and monitor reports, and assist with special report development.
  • Assist with oversight and administration of portfolios – billing, matter updates, reporting, and budget management.
  • Collect data on the LPE activities and complete reports as requested to submit to firm management to demonstrate the support provided by the CSG.

 Process Improvement, Budget and Pricing Development

  • Assist attorneys with the development of budgets and pricing models using the CSG’s historical model database or through the development of new models, prepare matter proposals for budgeting and pricing, analyze and develop rate strategies, and perform necessary research to identify the best pricing options.
  • Coordinate with Legal Data, Costing and Reporting team on proposal development and any necessary approvals.
  • Assist with the implementation of solutions to improve the performance of matters (called Strike Team).
  • Assist with workflow development, case management, and process implementation.
  • Collaborate with the Director of Legal Data, Costing, and Reporting and the Costing Analyst to evaluate alternative fee structures for the various PGs with the goal of creating customized fee proposals tailored for the different areas of practice.
  • Work with the Firm's Billing Department to implement and refine the Firm's task-based billing including development of matter types and matter plans.

 Marketing, Training, and Practice Group Coordination

  • Work with attorneys to provide technical marketing for prospective clients such as implementing specialized client solutions, supporting client meetings, and conducting demonstrations of CSG tools.
  • Create demonstration collaboration sites to highlight customized PGs and client solutions.
  • Coordinate with Marketing Liaisons on business development opportunities.
  • Develop customized marketing materials and assist with responses to Request for Proposal (RFP) to highlight Firm innovation, rates, and pricing.
  • Work to help identify legal and technological organizations for possible participation and award application (e.g., International Legal Technology Association (ILTA), Project Management Institute, ABA, College of Law Practice Management, TerraLex, ILTA-PMI collaborative committee, ABA-PMI Collaborative Committee; Advocacy Legal Organizations, etc…)
  • Act as a liaison for the Firm with organizations with an interest in Legal Project Management and Knowledge Management.
  • Work with the Firm's Director of Professional Development to develop training programs for attorneys, paralegals, and other legal team members.
  • Develop training programs for client teams which will include client representatives.
  • Assist with the implementation of customized PGs pages and any design modifications on BakerHub, the Firm’s intranet.
  • Present at Department and PGs meetings to help create and maintain ongoing awareness of CSG tools.
  • Conduct training as needed on all resources including practice related tools, policies, and processes.
  • Coordinate BakerResearch requests and identify opportunities to integrate their services.
  • Identify available subscription resources for use by attorneys.
  • Develop practice guides and resources.

Knowledge, Skills & Abilities Required

Education and Experience

  • Four-year college degree.
  • Law Degree from accredited law school preferred.
  • Valid license to practice law preferred.
  • At least 3-5 years of legal practice experience.
  • Preferred experience with the use of litigation/transactional support technology.
  • Preferred experience with implementation of a project management information system or knowledge management technology.
  • PMI member and project management professional certification or willingness to obtain.
  • Certification in process improvement methodologies such as Lean and Six Sigma or willingness to obtain.
  • Knowledge Management certification or willingness to obtain.
  • Microsoft SharePoint and IBM BlueWorks Live knowledge is a plus.

General

  • Strong leadership, managerial, organizational, and communication skills.
  • Adaptability, flexibility, and the ability to maintain effectiveness during change.
  • Ability to work flexible/extended hours when necessary.
  • "Do whatever it takes” attitude.
  • Exceptional written and verbal communication and presentation skills.
  • Self-motivated and goal oriented individual.

Working Conditions

Normal office environment with little exposure to excessive noise, dust, extreme temperatures, and the like. The nature of the legal industry requires that some of the job responsibilities be completed during non-business hours. In accordance with industry standards, it is expected that CSG professionals be flexible with regards to availability when work must be performed during non-business hours. Occasional travel required. 

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Wills & Estate Paralegal - Chattanooga

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC has an immediate opening for an experienced Trusts and Estates paralegal in its Chattanooga office who also is experienced with both Tennessee and Georgia laws.  This position will involve estate planning, incapacity and post-death administration, and some exposure to trust and estate litigation.  Estate planning responsibilities include matters such as preparation of wills, trusts, financial and health care powers of attorney, attendant estate planning documents, and trust funding instruments.  Incapacity and post-death administration responsibilities include assistance with matters such as preparing probate petitions, maintaining a calendar system of court and other deadlines, corresponding with financial institutions and government entities, maintaining and analyzing financial records of the estate/trust, preparing inventories and fiduciary accountings, and fulfilling many other functions throughout the probate process.  Additional, related responsibilities may also include assistance with the preparation of estate, gift, fiduciary income, and individual income tax returns.  Heavy client contact is to be expected.  Applicants ideally should have at least five years of focused experience with respect to preparing estate planning documents and handling post-death administrations under both Tennessee and Georgia laws.  All candidates must have either a Bachelor’s Degree or paralegal certificate from an ABA-approved paralegal program.  Some accounting and/or bookkeeping experience also will be useful.

Candidates should possess strong organizational, interpersonal, and communication (oral and written) skills.  Must have proficient and accurate knowledge of computers and MS Office Suite, including Word, Excel, and Outlook. Must possess excellent oral and written skills, strong attention to detail, time management, multi-tasking and prioritizing abilities, and the desire to work hard both independently and as part of a team.

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Please click here to apply.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, gender identity, marital status, religion, sex, age, national origin, genetic information, physical or mental disability or veteran status.

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Legal Collections Specialist

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for a Legal Collections Specialist. Candidate may reside in Baltimore, Baton Rouge, Birmingham, Chattanooga, Houston, Jackson, Knoxville, Memphis, Atlanta, or New Orleans areas. The position is remote other than the 2nd and 4th mandatory Wednesdays of each month.

Salary is based upon years of experience and location.

Responsible for collection activities such as collaborating with client (billing) attorneys regarding their aged a/r. Sending follow-up inquiries, negotiating with past due accounts. Document and maintain accurate records. Know commonly used collection concepts, practices, and procedures. Use firm established guidelines and procedures to perform the functions of the job. Maintain ambitious standards and professional collection activities and support. This position is considered professional level. Reports directly to the Client Accounts Manager. Daily contacts include but are not limited to the Director of Revenue Services, CEO, COO, CFAO, Managing Shareholder, Office Administrators, Accounting, Finance, Administration, Attorney, and Secretaries.

Key Responsibilities include:

  1. Compile information for reporting of the progress of collections and accounts receivable aging.
  2. Analyze, investigate, and clarify problem
  3. Report problem and/or doubtful accounts to appropriate parties (CEO, COO, Managing Shareholders, Office Administrator, CFAO, Director of Revenue Services).
  4. Facilitate and expedite the allocations of aged accounts
  5. Monitor the opening of new matters for existing clients with collection and/or write-off issues.
  6. Monitor accounts with collection
  7. Oversee automatic rebilling for the Firm, making sure that waivers and reminders are being generated and mailed.
  8. Follow up on approved electronically billed
  9. Monitor receivable write-offs for the
  10. Manage any client/attorney
  11. Participate in monthly Client Accounts meetings to report collection
  12. Assist Manager with compiling, tracking, and monitoring Firm fiscal year end process as requested.
  13. Manages other job-related duties as assigned by the Director of Revenue Qualifications will include:
  14. Computer experience with knowledge of Word, Excel, Collections software
  15. ARCS and ADERANT a plus
  16. Must have good organizational, communication and math skills.
  17. Must be detail oriented, able to work in a fast-paced environment.
  18. Ability to use good judgement and discretion in establishing and maintaining relationships with attorneys, staff, and clients.
  19. Overtime may be required.
  20. Travel may be required.

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Please click here to apply.

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

eDiscovery Business Manager - Nashville or Chattanooga

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for an eDiscovery Business Manager in its Nashville or Chattanooga office. Essential duties and responsibilities include but are not limited to:

  • Provide administrative and project management assistance for the eDiscovery service team;
  • Maintain vendor services list and qualifying new technologies supporting eDiscovery workflows;
  • Cost estimates and budgeting for projects, primary interface with Client Service Group (“CSG”) team, and tracking budget compliance;
  • Triage data transfers and data downloading supporting eDiscovery team;
  • Provide billing notifications and communications, including on-boarding of new matters and ensuring that billing guidelines are followed
  • Ensuring 100% accuracy that the e-discovery billings are going to the right client matters, assisting in getting them billed, following up on prioritizing their collections
  • Manage monthly billing submissions for all technology and staffing solutions supporting eDiscovery billing;
  • Answer billing questions and investigate billing issues that arise to ensure completeness and accuracy;
  • Coordinate Contract Counsel timekeepers, including onboarding, scheduling training, internal metrics tracking, and tracking budgets;
  • Coordinate new matter creation and paperwork;
  • Coordinate matter closures each month;
  • Coordinate vendor information security compliance activities with vendors and BD infosec team;
  • Digital Forensic Scheduling
    • Maintaining references for digital forensic providers
    • Scheduling and coordinating collections;
  • Maintain eDiscovery form and template bank, in coordination with the CSG;
  • Assist Marketing Department in responding to RFPs regarding eDiscovery support; and
  • Assist with scheduling and executing on marketing activities for the team.

Requirements

  • Four year degree preferred;
  • 3-5 years relevant experience in eDiscovery work preferred but not required;
  • Law firm experience (or equivalent) strongly preferred;
  • Position based in either Chattanooga or Nashville; and
  • Strong technical skill set.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Litigation Paralegal - Washington, D.C.

The Washington, D.C. office of Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for a Litigation Paralegal with at least 8 years of experience, particularly in the area of Government Enforcement & Investigations, including but not limited to assisting counsel in all areas of client representation including drafting correspondence and pleadings; preparing discovery and discovery responses; document management; preparing for depositions, mediation, arbitration, and trial, and supporting attorneys at trial. The successful candidate must have knowledge of court rules and proficiency in e-filing (state and federal) procedures.

Candidates should possess strong organizational, interpersonal, and communication (oral and written) skills, have an aptitude for detail, the ability to work efficiently, and ability to prioritize assignments. Previous experience recording billable time is required, as is proficiency in Adobe Acrobat, Excel, Word, Logikcull, Relativity, and state and federal e-filing programs.

All candidates must have either a bachelor’s degree or paralegal certificate from an ABA-approved paralegal program.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Law Firm Experienced New Business Intake Specialist

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for a Law Firm Experienced New Business Intake Specialist. This position reports directly to the New Business Intake Manager and will be part of the Revenue Services Department.

The ideal candidate will have NBI Software experience, be extremely professional, possess exceptional communication, organizational and computer skills, have strong proficiencies in the Microsoft Office Suite, and the ability to work effectively within a group or independently. In addition, the candidate should be detail-oriented and able to multi-task and work well in a fast-paced environment.

Candidate may reside in Baltimore, Baton Rouge, Birmingham, Chattanooga, Houston, Jackson, Knoxville, Memphis, Atlanta, or New Orleans areas. The position is remote other than in office work days on the 2nd and 4th mandatory Wednesdays of each month.

Essential duties and responsibilities will include:

    1. Performing functions leading to the production of conflict reports, client-matter openings, and edits
    2. Creating client-matter numbers, producing conflict reports to be distributed to the Centralized Conflicts Review Department
    3. Processing conflict reports for all potential new hires
    4. Reviewing client engagement letters
    5. Maintaining firm databases by entering, updating, and retrieving data
    6. Creating Excel spreadsheets for importing client-matter information and conflict parties
    7. Adhering to departmental policies and procedures are
    8. Research and answer questions for internal clients
    9. Handle other job-related duties including special projects as assigned by the New Business Intake Manager or Director of Revenue Services

The ideal candidate should possess the following skills:

    1. Must have excellent verbal and written communication skills
    2. Must be able to interact across departmental divisions
    3. Must have excellent analytical, organizational, interpersonal and presentation competence
    4. Must be able to multi-task in a fast-paced environment, work under pressure, and balance multiple competing priorities
    5. Proficiency in Microsoft Office required
    6. Must demonstrate the ability to analyze complex problems and recommend and/or implement solutions
    7. Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with both attorneys and staff
    8. Must be able to learn quickly, be flexible, and think strategically
    9. Must work well independently and in teams, share information, support colleagues, and encourage participation
    10. Should be enthusiastic, self-motivated, and effective under pressure
    11. Should have a strong work ethic and keen attention to detail and accuracy
    12. Overtime may be required

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Please click here to apply.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Business Development Coordinator - Nashville

Baker, Donelson, Bearman, Caldwell, & Berkowitz PC has an immediate opening for a Business Development Coordinator in its Nashville office. This position is responsible for assisting with firm-wide marketing and business development activities and supporting assigned Business Development Managers. 

The Business Development Coordinator will:

  • Become familiar with all aspects of assigned attorney groups, including their profitability and their current marketing activities, and gain a general understanding of the area of law each group practices.
  • Help plan all group meetings, tracking all action items and assisting with and following up on items to ensure completion.
  • Help coordinate all marketing activities of the groups, including client alerts, newsletters, training, events, sponsorships, PR, credentialing, etc. with appropriate person within the Marketing & Business Development Department or outside consultant.
  • Draft, update, review, and edit marketing-related content, demonstrating best practices and ensuring accuracy and consistency in style across all content.
  • Monitor and work with Business Development Managers and group leaders on the group's budget throughout the year.
  • Work with Business Development Managers on developing and researching prospects for the groups as requested.
  • Be responsible for special projects as assigned by Chief Marketing & Business Development Officer and Director of Business Development.

 Knowledge, Skills and Abilities Required

  • Ability to build and maintain solid working relationships, both within and outside of the Firm.
  • Must be highly organized and able to prioritize, multitask, and work in a fast-paced environment.
  • Strong project management skills.
  • Ability to follow instructions and be self-directed.
  • Attention to detail.
  • Ability to work well with a team and on your own.
  • Knowledge of Microsoft Word, Excel, and PowerPoint.
  • Ability to meet and converse with new acquaintances easily and in a professional manner.
  • Ability to handle situations diplomatically and professionally.
  • Work sometimes requires more than 40 hours per week to perform the essential duties of the position.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply.

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Legal Support Coordinator - Washington, D.C.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for a Legal Support Coordinator in its Washington DC office.  Candidates should have 5+ years of experience, a positive attitude and a solid work ethic.  Prior experience in a law firm is a must. 

This position will support 4 Attorneys.  The candidate must be detail oriented, extremely organized, able to work in a fast-paced environment, able to follow directions, and meet deadlines.  Responsibilities include some experience with court filings, preparing legal documents and correspondence, scanning, coordinating meetings and attorney calendars, travel arrangements, expense reports, time entry, running conflicts, opening and maintaining client files, and assisting with daily office tasks.  Must be proficient in heavy word processing skills to include use of styles.  The candidate must be able to demonstrate exceptional communication and organizational skills, work both independently and as part of a group.  The candidate must have excellent computer skills, proficient in Outlook, Word, Excel & PowerPoint, and type a minimum of 65 wpm with high accuracy.  Excellent communication skills are required for both internal and external client relationships.  Excellent benefits, competitive salary.

Must provide minimum authorization to work in the United States.  Resumés accepted only for job posted. Please click here to apply

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, gender identity, marital status, religion, sex, age, national origin, genetic information, physical or mental disability or veteran status.

Billing Specialist - Chattanooga, Memphis, Nashville, Houston, Knoxville, Washington, D.C.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for a Billing Specialist in any of these office locations: Chattanooga, Memphis, Nashville, Houston, Knoxville, or Washington, D.C. 

The successful candidate will have at least 2 years Law Firm billing experience, be a self-starter, and proven leader of teams with diverse responsibilities.  The ideal candidate will be able to manage multiple tasks and projects simultaneously, prioritize workloads effectively and thrive in a dynamic environment.  This position must understand commonly used concepts, practices, and procedure as well as have the ability to take full ownership of assigned duties.  After a period of training time, this position can become fully remote other than in office attendance two days a month.  This position reports directly to the Billing Manager. 

ESSENTIAL DUTIES AND RESPONSIBILITIES           

  1. Performing functions leading to the production of client invoices such as checking in prebills, moving time and disbursements, editing entries, applying prepay and trust to bills, etc.
  2. Generating, posting invoices and distributing them to the clients and attorneys
  3. Maintaining firm databases by entering, updating, and retrieving data related to client billing
  4. Collaborating with attorneys and staff on matters related to billing
  5. Maintain accurate, up-do-date client and/or attorney specific billing instructions
  6. Monitor unbilled WIP to ensure timely billing
  7. Creating spreadsheets and reports by researching and analyzing data from the financial database and various dashboards
  8. Participate in the implementation of special billing projects
  9. Responsible for ensuring departmental policies and procedures are followed
  10. Research and answer questions for attorneys, secretaries, and clients. Timely responses to both internal and external clients are required
  11. Handle other job-related duties including special projects as assigned by the Billing Manager or Director of Revenue Services

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED         

  1. Experience with Aderant and Prebill Viewer is highly preferred
  2. 2+ years law firm Billing experience
  3. Must have excellent verbal and written communication skills
  4. Must be able to interact across departmental divisions
  5. Must have excellent analytical, organizational, interpersonal and presentation skills
  6. Must be able to produce high volume in a fast-paced environment, work under pressure and balance multiple competing priorities
  7. Proficiency in Microsoft Office required with distinct expertise in Excel
  8. Must demonstrate the ability to analyze complex problems and recommend and/or implement solutions
  9. Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with both attorneys and staff
  10. Must be able to learn quickly, be flexible, and think strategically
  11. Must work well independently and in teams, share information, support colleagues, and encourage participation
  12. Should be enthusiastic, self-motivated, and effective under pressure
  13. Should have a strong work ethic and keen attention to detail and accuracy

Must provide minimum authorization to work in the United States.  Resumes only accepted for job posted.  Please click here to apply.

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Legal Support Coordinator - Atlanta, GA

Baker, Donelson, Bearman, Caldwell, &  Berkowitz, PC has an opening for a highly skilled Legal Support Coordinator in its Atlanta, GA office. Ideal candidate will have 3+ years of legal experience; have administrative experience, exceptional communication and organizational skills and the ability to work effectively within a group or independently. Candidate should be proficient in MS Word (high priority), Outlook and Excel and type a minimum of 65 words per minute with high accuracy. This position will support several attorneys. The candidate should be detail oriented and able to work well in a fast-paced environment.

Responsibilities include:

  • Prioritizing and executing tasks quickly and accurately
  • Formatting and setting up documents including pleadings, briefs, correspondence, and other legal documents
  • Prepare shell documents for attorneys in preparation of discovery, orders, motions, and trial documents
  • Filing litigation documents with state and federal courts – knowledge of electronic filing is required
  • Excellent proofreading skills
  • Update and maintain files in a timely manner
  • Time entry, processing client bills, conducting client conflict checks, transcribing dictation
  • Maintain calendars with litigation dates and deadlines as well as other necessary dates
  • Reviewing vendor invoices and requesting checks for payment in a timely manner
  • Assisting attorneys and paralegals in preparation for hearings, mediations, arbitrations, trials

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Office Administrator - Atlanta and Macon Offices

Baker Donelson, one of the South’s largest law firms with over 650 attorneys throughout the Southeast has an employment opportunity for an Office Administrator in our Atlanta office.  The position will be responsible for the Atlanta and Macon offices.

Responsibilities include:

  1. General Management of the law office, including management of activities such as strategic and tactical planning,
  2. Office financial management including planning, budgeting, accounts receivable in coordination with the Firm Finance Department,
  3. Management of Human Resources with an emphasis on employee relations, including retention, recruitment, job assignments and performance management,

Qualifications: Minimum of five years’ service in a supervisory position in the Professional Services Industry and a Bachelor’s Degree in Business Administration, Human Resources or other related field.  We offer competitive compensation and benefits in a challenging and rewarding working environment.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply.

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Accounting Specialist - Memphis

Baker, Donelson, Bearman, Caldwell, and Berkowitz, PC has an immediate opening for an Accounting Specialist in its Memphis office. Duties and responsibilities include but are not limited to processing and monitoring incoming client payments by verifying and posting receipts, managing and handling of invoices and expenses within accounting software, and establishing contact with new and existing vendors. Candidate will be cross-trained on general ledger entry, disbursement entry and handle other job-related duties as assigned by the Accounting Manager.  Candidate should possess strong organizational, interpersonal, and communication (oral and written) skills as well as computer experience with knowledge of Windows, Word, and Excel.  All applicants should have an aptitude for detail; the ability to work efficiently, and to work under pressure with or without direct supervision. Each candidate must be able to handle multiple projects at the same time. Candidate must be flexible, have regular attendance and be willing to work overtime if necessary. 

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Please click here to apply.

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, gender identity, marital status, religion, sex, age, national origin, genetic information, physical or mental disability or veteran status.

IT Support Specialist - Fort Lauderdale, FL

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC has an immediate opening in its Fort Lauderdale, FL office for an IT Support Specialist (tiers 2/3). Candidates must be customer-service oriented and proactive in anticipating and resolving issues while maximizing efficient use of computing resources.

Responsibilities:

  • Act as second level support.
  • Provide support for all applications and hardware.
  • Troubleshoot, analyze, research, and resolve issues for users locally and firm-wide.
  • Provide 'just in time' desk-side training to attorneys and staff.
  • Actively participate in and assists in the pilot of any application updates.
  • Provide support for meetings and video conferences.
  • Recognize sense of urgency and responds appropriately.
  • Communicate and provide appropriate progress and status as necessary to user and management.
  • Document, track, and monitor all issues to ensure a timely resolution.
  • Proactively, on a regular basis, tour all floors to be visible to users and during outage situations in need of assistance.
  • Provide onsite support for the Orlando, FL office as needed
  • Act as a Subject Matter Expert (SME) on one or more software applications.
  • Other responsibilities as required.

Qualifications and Skills:

  • Minimum of two years of user support or related experience. Law firm experience preferred.
  • Experience supporting Microsoft Office, Windows and other legal specific core applications.
  • Excellent verbal communication and interpersonal skills required to interact professionally with clients, lawyers, paraprofessionals, other staff members and outside vendors.
  • Strong analytical and problem-solving skills.
  • Technical certifications such as A+ and MCP a plus.
  • Ability to effectively prioritize and execute tasks in a high-pressure, demanding, fast paced environment. Ability to work both in a team-based environment and independently.
  • Ability to provide exceptional customer service at all times.
  • Flexibility to work extended hours.
  • Possible travel for rollouts and additional location support.
  • Ability to lift pc equipment and desktop printers if necessary.

Applications:

  • Microsoft Office 2016 and Office 365
  • Proficiency with MS Office - MS Word (including styles), Excel, Outlook
  • Microsoft Windows 10 and Windows 11
  • NetDocuments or similar Document Management System
  • DocsCorp Suite – compareDocs, pdfDocs, cleanDocs
  • Litera Innova
  • SharePoint
  • BigHand
  • Intapp Time, iTimekeep (time entry) or similar
  • LexisNexis InterAction
  • Adobe Acrobat 11 or DC
  • Microsoft Teams

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Please click here to apply.

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Executive Assistant - Birmingham, AL

Baker, Donelson, Bearman, Caldwell, & Berkowitz PC is seeking an experienced and proactive Executive Assistant to support the lead lawyer of a dynamic and very fast paced national litigation team in its Birmingham office. This role is integral to ensuring seamless team operations and requires a high degree of active participation, close collaboration with both the lead lawyer and the team’s financial manager, and the ability to act as the right hand to the lead lawyer. The ideal candidate is self-motivated, can switch quickly between tasks, seamlessly move from operational tactics to strategic thinking, is a creative problem-solver, and can adjust communication style based on team needs and client demands. This position requires a high level of emotional intelligence and resilience and will occasionally require more than 40 hours per week.

Key Responsibilities:

  • Actively manage the team asynchronously to ensure smooth operations and effective communication, including setting agendas for and leading weekly team calls.
  • Oversee all email correspondence, prioritizing and often responding on behalf of the lead lawyer.
  • Manage and coordinate calendars, including scheduling meetings, conferences, and tracking legal deadlines across numerous cases.
  • Monitor and take responsibility for legal deadlines to ensure the team remains on schedule and tasks are completed timely.
  • Collaborate closely with the team’s financial manager to prepare expense reports, check requests, and assist in opening new clients and matters.
  • Assist attorneys in preparing for hearings, mediations, arbitrations, and trials.
  • Oversee the preparation and maintenance of client and other files in the electronic filing system.
  • Coordinate with and occasionally oversee the duties of administrative assistants working for other team members.
  • Perform additional administrative duties as requested.

Qualifications:

  • College degree strongly preferred, but not required.
  • 5-10 years of experience in a legal or law firm setting.
  • Strong proficiency in Microsoft Office Suite, including Teams and other task-based management systems.
  • Proactive, creative, and motivated self-starter who requires little to no oversight.
  • Exceptional organizational and multitasking skills.
  • Excellent written and verbal communication and leadership skills.
  • Detail-oriented with excellent proofreading skills.
  • Ability to work independently and as part of a team.
  • Adaptable and willing to learn new tasks.

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Please click here to apply.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Administrative Services Specialist - Charlotte, NC

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC has an opening for an Administrative Services Specialist in its Charlotte, NC office. The ideal candidate will have administrative experience, be extremely professional, possess exceptional communication, organizational and computer skills, have strong proficiencies in MS Word, Outlook and Excel, and the ability to work effectively within a group or independently.  This position will provide support to both attorneys and staff across all offices of the Firm.  In addition, the candidate should be detail-oriented and able to multi-task and work well in a fast-paced environment.

Responsibilities include: 

Providing services such as copying, printing, scanning, mailing, FedEx, preparing expense reports and check requests, assisting with electronic client files, physical file creation, coordinating with third party vendors, data entry, scheduling and coordinating meetings and conferences which may include distribution of materials, travel arrangements , time entry, downloading and saving documents from external sites, reconciling bills, W-9 requests, facilities, office supply ordering and stocking, hospitality services, coordinating courier services, and other projects as assigned.

Qualifications Include:

  • Office administrative experience (law firm experience preferred but not required);
  • Basic knowledge of office equipment, including computer and copiers;
  • Proficient in Microsoft Office, Word, Outlook, and Excel;
  • Interpersonal skills necessary to communicate and follow instructions and provide services with extraordinary courtesy and tact in a fast-paced demanding environment;
  • Ability to organize and prioritize numerous tasks and complete them under time constraints;
  • Confidentiality;
  • Exceptional client service skills;
  • Working effectively within a group or independently;
  • Excellent proofreading skills;
  • Must be willing to learn new tasks and adapt to change easily.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.  Please click here to apply. 

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC is an equal opportunity employer. All qualified applicants receive consideration for employment, and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

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